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Thursday, 18 January 2018
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CSIG Database of Lecce CSIG Database of Lecce [Print this page]

STATUTE


Attachment “A” to Collection No.5870


TITLE 1
Clause 1 (Constitution)


An Association to be called: “OSSERVATORIO – CENTRO STUDI DI INFORMATICA; GIURIDICA DI LECCE” (henceforth abbreviated to “Osservatorio CSIG di Lecce”) is hereby constituted on Italian territory, to be governed by the present statute and by the legal norms in this matter.

Clause 2 (Character)


The Osservatorio CSIG di Lecce is non-partisan, is of a voluntary nature and is a non-profit organisation. The members are required to behave suitably both in their relations within the association and with third parties, and in accordance with the terms of the present statute. The Osservatorio CSIG will participate as associate member in the national association by the name of “Centro Studi di Informatica Giuridica” whose headquarters are in Bari and will participate as associate member of other Clubs and Associations with similar aims, as well as participating in bodies which pursue social and humanitarian goals.

Clause 3 (Headquarters)


The Osservatorio CSIG currently has its legal and administrative headquarters in Lecce, at no.3 Via Calabria.

Clause 4 (Duration)


The duration of the Osservatorio CSIG is established as from now up to 31 December 2050, except in the case of what is herein mentioned in Clause 25 and can be extended.

Clause 5 (Aims)


5.1 The Osservatorio CSIG, in accordance with international conventions and the E.U. norms, the principles of the constitutional terms and the deontological code of each professional category to which the members belong, pursues the following aims:
5.2 to develop the study, research, analysis, practice and divulgation of computer science applied to the juridical, economics ,business and administrative fields, with particular regard to public administration, as well as to the application of I.T. to the professions;
5.3 to promote research into juridical and economic problems by means of the use of instruments provided by the information technology society and information and communication technology (Henceforth abbreviated to ICT);
5.4 to encourage the application of ICT solutions to the organisation and management of Public Bodies, firms and professional offices and chambers;
5.5 to promote the training and professional updating of law and economics operators, in relation to ICT skills;
5.6 to favour the study and analysis of the norms, institutes and the juridical and economics methodologies of ICT;
5.7 to research and extend the applications of negotiation methods of solving controversies whose subject is ICT, robotics, eidomatics and in general, the automation of human activity;
5.8 to keep in touch with professional associations, state authorities, representatives of public bodies and arbitrating bodies, formulating proposals and activating initiatives aimed at the encouragement of studies, research and divulgation of I.T. law and that of juridical and economics I.T.;
5.9 to keep and manage juridical and economic data banks and computer terminals for members;
5.10 to carry out whatever other activities that directly and/or indirectly touch on the aims of the present clause.
5.11 All the activity is to be carried out with the support of the single members who cannot be remunerated for the work done for the Osservatorio CSIG, although they can, if it is appropriate, request a reimbursement of expenses.

Clause 6 (Activity and Instruments)


6.1 The Osservatorio CSIG will encourage and promote:
a) the organisation of congresses, conventions, seminars, debates, meetings, training courses and professional refresher courses;
b) initiatives in the field of research, study and publishing inherent to the economics and juridical I.T. sector and to I.T. law, with the purpose of training, updating and specialising of the members and all operators in the field of law and economics;
c) the exchange of I.T. knowledge developed by the companies and the professionals working in the field of I.T. applied to the organisation, management and rationalisation of legal firms and court offices;
d) the relations, meetings and contacts with professional associations, institutions and government, academic and scientific organisms, with individual or member professionals, with businesses, associations and bodies, whether they be national, european or international, in whatever way involved in the automation of human activity;
e) the study and design of programs developing applied I.T. in the sphere of law and economics, the exchange of know-how for the development of technology.
6.2 The Osservatorio CSIG di Lecce may carry out whatever action it deems opportune or simply useful, in order to further the aims of the same Osservatorio, including, merely for example and not in any way exhaustively, the sale of land and chattels subject to registration.

TITLE II
Members
Clause 7 (Categories of Members)


The Osservatorio CSIG recognises 3 categories of members:
a) founder members;
b) ordinary members;
c) honorary members.

Clause 8 (Founder members)


The title of founder member is granted by right to the members who sign the articles of association of the Osservatorio CSIG and to all those who, after having applied to the Board of Directors, obtain the nomination in accordance with Clause 9.3 below.

Clause 9 (Ordinary members)


9.1 Operators in the juridical disciplines that have shown a particular interest in ICT and share and accept the association’s aims can become ordinary members of the Osservatorio CSIG, individually or in association, on request.
9.2 The application to enrol in the Osservatorio CSIG must be addressed to the Board of directors, who reserve the right to accept it after having verified the proof of payment of the membership fee.
9.3 each ordinary member can, at any time, present an application to the Board of Directors to be admitted into the category of founder members. The written application, to be presented, must be accompanied by at least one of the founder members.
The Board of Directors, at the first meeting, will evaluate, by absolute majority vote of those present, the admission of the member who so desires it.

Clause 10 (Honorary members)


The Board of Directors can confer the title of honorary member to anyone who has particular merit in the scientific, academic or professional field pertinent to the aims of the association.

Clause 11 (Contributions – Expiry – Exclusion – Release)


11.1 The annual membership fee is established by the Board of Directors in the last quarter of the year previous to payment.
11.2 The title of member is automatically lost on lack of payment of the annual membership fee by the end of the first quarter of each solar year.
11.3 Anyone who brings the reputation of the association into disrepute or who otherwise does not comply with the rules of the present statute will lose the right to the title of member of the Osservatorio CSIG. The exclusion of a member is deliberated by the Board of Directors, and decided by majority vote of those present.
11.4 A member who does not intend to keep up his membership of the Ossevatorio CSIG must communicate his intentions by registered letter to the Board of Directors at the branch to which he belongs; he is still bound to pay the membership fee for the current year.
11.5 A member who for whatever reason loses this title has no right whatsoever to the assets of the Osservatorio CSIG.

TITLE III
Organs - Organisms - Branches
Clause 12. (Organs)


12.1 The following are organs of the Osservatorio CSIG:
a) the Members’ Assembly;
b) the Board of Directors;
c) the Executive Director;
d) the Secretary;
e) the Treasurer.

Clause 13 (Members’ Assembly)


13.1 The Assemblies, both ordinary and extraordinary, are composed of all the associates of the local branch, and are convened by the Executive Director or by the absolute majority of the components of the Board of Directors. The communication of the convening must be sent via e-mail to the interested parties at least 10 (ten) days before the date fixed for the assembly and must contain the precise details of the date, the time and the place where the assembly is to be held, both on first and second summons, and of the items on the agenda.
13.2 Ordinary and extraordinary assemblies may be held anywhere in Italy. The assembly, at ordinary sittings, must meet at least once a year while extraordinary sittings may be held whenever the need arises.
13.3 The tasks of the Assembly are:
a) to approve the budget and the balance-sheet;
b) to discuss and approve the annual programme presented by the Board of Directors;
c) to approve the rules of the internal organisms within the Osservatorio CSIG;
d) to elect the components of the Board of Directors;
e) to indicate the directives for the carrying out of the business of the Osservatorio CSIG in accordance with the statutory norms;
f) to modify the statute;
g) to deliberate on whatever other subject that has been brought to its attention by the other organs of the Osservatorio CSIG.
13.4 The Assembly deliberates on first convening, by absolute majority of the members with right to vote and on second convocation by absolute majority of those present.
13.5 The assembly deliberates the election of associated organs and the modifications of internal regulations by absolute majority of the members with right to vote.
13.6 The extraordinary assembly deliberates, on first convening, by absolute majority, with the presence of at least 2/3 of the members with right to vote and is competent to deliberate on statutory modifications. On second convening, it deliberates by relative majority, whatever the attendance.
13.7 Considering what is stated in Clause 11.2, members who at least ten days before the date fixed for the assembly have not paid their annual membership fees will not be allowed to participate in the assembly.
13.8 Every member has the right to vote and can represent by proxy a single other member.

Clause 14. (Board of Directors)


14.1 The Board of Directors is the administrative and executive organ of the Osservatorio CSIG.
14.2 The Board of Directors is composed in all of a minimum number of 5 (five) up to a maximum of 9 (nine) members, whose office lasts 3 (three) years and are re-eligible. Only a member chosen from the category of founder members can be a member of the Board.
14.3 The tasks of the Board of Directors are:
a) to set out the guidelines of the programme he considers most suitable for the two years of office;
b) to draw up, annually, the budget and balance sheet;
c) to deliberate the application for admission of new members;
d) to carry out every act of ordinary and/or extraordinary administration that might be, directly or indirectly, opportune or simply useful for the achievement of the aims of the association;
e) to examine the applications made by the ordinary members for the admission to the category of founder members and decide on the matter;
f) to draw up the agenda for all the assemblies.
14.4 The Board of Directors elects, by simple majority, the Executive Director, the Secretary and the Treasurer.
14.5 The Board of Directors meets whenever the executive director deems it opportune and at least once every three months. the meetings are valid with the presence of half plus one of the components, including the Executive director. The deliberations are adopted by simple majority. In case of a hung vote the vote of the Executive Director prevails.
14.6 The role of member of the Board of Directors is not incompatible with the role of member of the Board of Directors of other associations and/ or companies.
14.7 The Board of directors may constitute a Scientific Committee with the aim of being of assistance in the carrying out and achievement of the aims of the association.
14.7 a) The Board of Directors elects by simple majority at least three components of the scientific committee, from the members of the Osservatorio CSIG.
14.7.b) The Scientific Committee is composed of at least five members who remain in office for at least two years and are re-eligible. The role of component of the Scientific Committee is incompatible with the role of member of the Board of Directors.
14.7.c) the Scientific Committee has the following tasks: to co-ordinate the organisation of congresses, seminars, debates, meetings, training courses and professional refresher courses;
- to assist the Board of Directors in the organisation of initiatives in the field of study and research, as well as publications inherent to the sector of economic and juridical I.T. and I.T. law;
- to oversee the publication in paper and electronic reviews of articles, research, reports and in depth studies drawn up by the members of the committee, that is, by the members of the Osservatorio CSIG;
- to support the Board of Directors in all initiatives inherent to the aims of the association. 14.7.d) the Scientific Committee elects its Co-ordinator by simple majority.
14.7.e) The Co-ordinator of the Scientific Committee, at the end of the year, reports back to the members’ assembly on the activities carried out by the committee.

Clause 15 (The Executive Director)


The Executive Director has the chosen legal agency at the headquarters of the Osservatorio CSIG, for the ordinary administration, as well as for all those acts of extraordinary administration previously delegated to the same in writing by the Board of Directors;
a) he convenes the assembly and the Board of Directors over which he presides, and signs the relative minutes;
b) he has the duty to apply the deliberations adopted by the aforesaid organs, guaranteeing the organic and unitary carrying out of the business of the Osservatorio CSIG;
c) he superintends the administrative and economic management of the Osservatorio CSIG, on whose behalf he signs documents;
d) he confers, after hearing the proposals of the Board of Directors, the duties and the responsibilities within the Osservatorio CSIG.
The Executive Director takes part in the Co-ordination of the Directors of the Centro Studi di Informatica Giuridica, which has the task of individuating the directives for the development of joint activity with the Cento Studi di Informatica Giuridica for the achievement of the objectives of the association.

Clause 16 (The Executive Director – substitution)


The oldest member (in terms of age) on the Board of Directors stands in for the Executive Director in case of the Director’s being prevented from attending or his mandate expiring.

Clause 17 (The Secretary)


The Secretary of the Osservatorio CSIG is in charge of the editing, the updating and keeping of the register of members, which will be maintained with the support of I.T. and open to consultation by all members on request. Also:
a) he sees to the incoming and outgoing communications of the Osservatorio CSIG;
b) is in charge of registering, both on paper and/or digitally, the enrolment of new members;
c) edits the minutes of the sittings of the Board of Directors, writes down those relative to the general Assembly of members, signing them together with the Executive Director.

Clause 18 (The Treasurer)


The Treasurer is in charge of drawing up a budget in accordance with the guidelines of the Board of Directors and the Executive Director;
a) he sees to the drawing up of the annual balance sheet which is also to be subject to the scrutiny and approval of the Board of Directors;
b) he is in charge of the management of the monies belonging to the Osservatorio CSIG entrusted to him or collected by him;
c) he oversees the proper keeping of the account books or other bookkeeping documents pertinent to cash flow movements;
d) he pays the sums collected by him into the bank indicated to him by the Board of Directors;
e) he withdraws the sums from the banks and makes payments and collects monies, on receiving a signed mandate from the Executive Director or, in his absence, from the oldest member, in terms of age, of the Board of Directors. He withdraws the sums necessary for the payments by means of a cheque from the current account with a joint signature of the Executive Director;
f) once every quarter he presents the updated cash flow situation to the Board of Directors;
g) he is authorised to keep in his hands a sum fixed by the Board of Directors for any possible urgent payments;
h) he keeps an inventory, on a register, of all the assets and all the materials belonging to the association and oversees their maintenance and is responsible for them;
i) he keeps the account books of the Osservatorio CSIG in the ways laid down by the Board of Directors and by the norms and laws governing this sector, in proper order.

Clause 19 (Gratuitous Nature of the Offices)


19.1 The assumption and the carrying out of the functions connected to the holding of office in the association is without financial consideration.
19.2 The Board of Directors may establish a re-imbursement of expenses incurred by members in the execution of business on behalf of the Osservatorio CSIG.

TITLE IV
Financing – Association Business – Company Creation Funds – Expenses
Clause 20 (Financing and association business)


20.1 The expenses necessary for the functioning of the Osservatorio CSIG are covered:
- by members’ quotas and contributions;
- by inheritances, donations and legacies;
- by state, regional, local government, public body or corporation contributions, which may be channelled towards backing specific and documented programmes developed in the sphere of the statutory objectives;
- by contributions from the European Union and international organisms;
- by income derived from the performance of agreed services;
- by income from assignments of assets and services to associates and third parties, also by means of the performance of economic activities of a commercial nature carried out in an auxiliary and subsidiary way and however aimed at achieving the institutional aims;
- by grants freely given by members and third parties;
- by income deriving from promotional initiatives aimed at self-financing, such as parties and subscriptions also with prize-giving competitions, as well as by resources gained by the organisation of seminars, courses and conventions;
- by other income compatible with the aims of the association and social promotion.
20.2 The funds are to be administrated by the Board of Directors.
20.3 All the aforesaid income is to constitute the heritage of the Osservatorio CSIG.
20.4 The budgets and the balance sheets must be deposited at the Osservatorio CSIG headquarters at least 10 (ten) days before the Assembly.
20.5 The financial year coincides with the solar year. The expenses for the constitution and the functioning of the Osservatorio CSIG, where not covered by the management economics, are to be met by each member, in accordance with the rules established by the Assembly.

Clause 21 (Company Creation Funds)


The funds are to be constituted by the contributions of the founder members who confer them to create the Osservatorio CSIG. The ordinary members contribute to the fund with the membership fee.

Clause 22 (Surplus funds)


- it is forbidden to distribute, even indirectly, the assets or company surplus funds reserves or capital during the lifetime of the association itself, unless the destination or distribution of these funds is not imposed by the law itself.
- The Association is bound to employ these assets or surplus funds in the fulfilment of institutional activities and other directly related business, apart from the constitution of an adequate cash reserve for any contingency.

TITLE V

Clause 23 (Dissolution of Association)


23.1 In the case of the cessation of the association’s activities, due to causes provided for in the Italian Civil Code, the dissolution is to be deliberated by the Assembly, which will nominate one or two liquidators, determine their powers and, if appropriate, their fees.
23.2 In the case of dissolution of the association all the assets of the association will be devolved to another association with the same or similar aims.
23.3 For anything not provided for herein, reference will be made to the laws and regulations of the state in the specific field.
For anything not provided for herein the interested parties will refer to the articles of the Italian civil Code and all the laws governing the matter.



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